Set up Exchange account access using Outlook for Mac. If you have Outlook for Mac, you can use it to access your Exchange account. See Add an email account to Outlook for instructions. Set up Exchange account access using Mac OS X 10.10 or later. If you're running Mac OS X version 10.10 or later, follow these steps to set up an Exchange email. Add or remove email accounts in Mail on Mac. Use the Mail app to send, receive, and manage email for all of your email accounts in one location. Simply add the accounts—such as iCloud, Exchange, Google, school, work, or other—you want to use in Mail.
| 1. The following table shows frequently used shortcuts in Outlook 2016 for Mac. | |
|---|---|
| ⌘+S | Save an item |
| ⌘+P | Print an item |
| ⌘+Z | Undo the last action |
| ⌘+Y | Redo the last action |
| ⌘+M | Minimize the active window |
| ⌘+Shift+N | Create a new folder in the navigation pane |
| ⌘+N | Create new email (in Mail view) |
| ⌘+ (Backslash) | Hide the reading pane or show it on the right |
| ⌘+Shift+ (Backslash) | Hide the reading pane or show it below |
| ⌘+Shift+M | Move the selected item to a different folder |
| ⌘+Shift+C | Copy the selected item to a different folder |
| ⌘+A | Select all items in the item list, if the item list is the active pane |
| ⌘+Option+R | Minimize or expand the ribbon |
| ⌘+H | Hide Outlook |
| ⌘+Q | Quit Outlook |
| Fn+Fn | Start dictation |
| ⌘+Ctrl+' ' (Spacebar) | Insert emoji |
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| 2. Work in windows and dialogs | |
|---|---|
| ⌘+1 | Go to Mail view |
| ⌘+2 | Go to Calendar view |
| ⌘+3 | Go to Contacts view |
| ⌘+4 | Go to Tasks view |
| ⌘+5 | Go to Notes view |
| ⌘+7 | Open the Sync Status window or make it the active window |
| ⌘+8 | Open the Sync Errors or make it the active window |
| ⌘+0 (Zero) | Open the Contacts Search window |
| ⌘+, (Comma) | Open the Outlook Preferences dialog box |
| ⌘+~ (Tilde) | Cycle forward through open windows |
| ⌘+Shift+~ (Tilde) | Cycle back through open windows |
| ⌘+W | Close the active window |
| ⌘+O | Open the selected item |
| Tab | Move forward through controls in a window |
| Shift+Tab | Move back through controls in a window |
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| 3. Send and receive mail | |
|---|---|
| ⌘+N | Create a new message |
| ⌘+Return | Send the open message |
| ⌘+K | Send all messages in the Outbox and receive all incoming messages |
| ⌘+Shift+K | Send all the messages in the Outbox |
| ⌘+S | Save the open message and store it in the Drafts folder |
| ⌘+E | Add an attachment to the open message |
| ⌘+: (Colon) | Open the Spelling and Grammar dialog box |
| ⌘+Ctrl+C | Check recipient names in the open messages |
| ⌘+R | Reply to the sender of the message or, if the message is from a mailing list, reply to the mailing list |
| ⌘+Shift+R | Reply to all |
| ⌘+J | Forward the message |
| ⌘+O | Open the selected message in a separate window |
| ⌘+Option+' (Apostrophe) | Clear the flag for the selected message |
| ⌘+Shift+J | Mark the selected message as junk mail |
| ⌘+Shift+Option+J | Mark the selected message as not junk mail |
| Ctrl+ (Opening Bracket) | Display the previous message |
| Shift+Ctrl+ (Closing Bracket) | Display the next message |
| Ctrl+ (Opening Bracket) | Navigate to the previous pane in the Mail view |
| Shift+Ctrl+ (Closing Bracket) | Navigate to the next pane in the Mail view |
| ⌘+Shift+M | Move the selected message to a folder |
| ⌘+- (Hyphen) | Decrease the display size of text in an open message or in the reading pane |
| ⌘++ (Plus Sign) | Increase the display size of text in an open message or in the reading pane |
| ' ' (Spacebar) | Scroll down to the next screen of text or, if you are at the end of a message, display the next message |
| Shift+' ' (Spacebar) | Scroll up to the previous screen of text or, if you are at the beginning of a message, display the previous message |
| Delete | Delete the selected message |
| Shift+Delete | Permanently delete the selected message |
| ⌘+Delete | Delete the current message, and, if the message window is open, close it |
| ⌘+T | Mark selected messages as read |
| ⌘+Shift+T | Mark selected messages as unread |
| ⌘+Option+T | Mark all messages in a folder as read |
Outlook Macos Signature
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| 4. Use Search | |
|---|---|
| ⌘+Option+F | Search current folder |
| ⌘+Shift+F | Do an advanced search in Outlook (add Item Contains filter for searching) |
| ⌘+F | Find text within an item |
| ⌘+G | Find the next instance of the text you searched for in an item |
| ⌘+Shift+G | Find the previous instance of the text you searched for in an item |
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| 5. Use the Calendar | |
|---|---|
| ⌘+2 | Open the Calendar window |
| ⌘+N | Create a new appointment |
| ⌘+O | Open the selected calendar event |
| Delete | Delete the calendar event |
| ⌘+T | Switch the view to include today |
| ⌘+Arrow Left | In Day view, move to the previous day. In Week and Work Week views, move to the previous week. In Month view, move to the previous month. |
| ⌘+Arrow Right | In Day view, move to the next day. In Week and Work Week views, move to the next week. In Month view, move to the next month. |
| Shift+Ctrl+ (Opening Bracket) | Navigate to the previous pane in the Calendar view |
| Shift+Ctrl+ (Closing Bracket) | Navigate to the next pane in the Calendar view |
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| 6. Work with people and contacts | |
|---|---|
| ⌘+N | Create a new contact |
| ⌘+O | Open the selected contact |
| Delete | Delete the contact |
| Ctrl+ (Opening Bracket) | Close the current open contact and open the previous contact |
| Ctrl+ (Closing Bracket) | Close the current open contact and open the next contact |
| Shift+Ctrl+ (Opening Bracket) | Navigate to the previous pane in the People view |
| Shift+Ctrl+ (Closing Bracket) | Navigate to the next pane in the People view |
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| 7. Manage tasks | |
|---|---|
| ⌘+4 | Move to the Task window |
| ⌘+N | Create a new task |
| ⌘+O | Open the selected task |
| Delete | Delete the task |
| Ctrl+ (Opening Bracket) | Close the current open task and open the previous task in the Tasks list |
| Ctrl+ (Closing Bracket) | Close the current open task and open the next task in the Tasks list |
| Shift+Ctrl+ (Opening Bracket) | Navigate to the previous pane in the Tasks view |
| Shift+Ctrl+ (Closing Bracket) | Navigate to the next pane in the Tasks view |
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New Outlook Mac
| 8. Use notes | |
|---|---|
| ⌘+5 | Move to the Notes window |
| ⌘+N | Create a new note |
| ⌘+O | Open the selected note |
| Delete | Delete the note |
| Ctrl+ (Opening Bracket) | Close the current open note and open the previous note in the Notes list |
| Ctrl+ (Closing Bracket) | Close the current open note and open the next note in the Notes list |
| Shift+Ctrl+ (Opening Bracket) | Navigate to the previous pane in the Notes view |
| Shift+Ctrl+ (Closing Bracket) | Navigate to the next pane in the Notes view |
| ⌘+J | Send a note as an email |
| ⌘+Ctrl+J | Send a note as an HTML attachment to an email. First place the focus on the note in the list of notes. |
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| 9. Edit and format text | |
|---|---|
| ⌘+X | Cut the selected text to the clipboard |
| ⌘+C | Copy a selection to the clipboard |
| ⌘+V | Paste a selection from the clipboard |
| ⌘+Shift+Option+V | Paste a selection from the clipboard and match the destination style |
| ⌘+B | Make the selected text bold |
| ⌘+I | Make the selected text italic |
| ⌘+U | Underline the selected text |
| ⌘+Shift+X | Strike through the selected text |
| ⌘+Ctrl+K | Insert a hyperlink |
| Arrow Left | Move the cursor left one character |
| Arrow Right | Move the cursor right one character |
| Arrow Up | Move the cursor up one line |
| Arrow Down | Move the cursor down one line |
| Option+Arrow Up | Move the cursor to the beginning of the current paragraph |
| Option+Arrow Down | Move the cursor to the end of the current paragraph |
| Option+Arrow Left | Move the cursor to the beginning of the current word |
| Option+Arrow Right | Move the cursor to the end of the current word |
| Forward Delete+ { (Opening Brace) | Decrease indent |
| Forward Delete+ } (Closing Brace) | Increase indent |
| Delete | Delete the character to the left of the cursor, or delete the selected text |
| Forward Delete or if your keyboard doesn't have a Forward Delete key, use FN+Delete | Delete the character to the right side of the cursor, or delete the selected text |
| Tab | Insert a tab stop |
| ⌘+Arrow Left | Move the cursor to the beginning of the line |
| ⌘+Arrow Right | Move the cursor to the end of the line |
| ⌘+Arrow Up | Move the cursor to the top of the message body |
| ⌘+Arrow Down | Move the cursor to the bottom of the message body |
| ⌘+Home | Move the cursor to the beginning of the selected text |
| ⌘+End | Move the cursor to the end of the selected text |
| Page up | Scroll up |
| Page down | Scroll down |
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| 10. Flag messages, contacts, and tasks for follow up | |
|---|---|
| Ctrl+1 | Flag the selected item for follow up, with Today as Due Date |
| Ctrl+2 | Flag the selected item for follow up, with Tomorrow as Due Date |
| Ctrl+3 | Flag the selected item for follow up, with This Week as Due Date |
| Ctrl+4 | Flag the selected item for follow up, with Next Week as Due Date |
| Ctrl+5 | Flag the selected item for follow up, with No Due Date |
| Ctrl+6 | Flag the selected item for follow up, and add a custom Due Date |
| Ctrl+= (Equal Sign) | Flag the selected item for follow up, and add a reminder |
| Ctrl+0 (Zero) | Mark the selected item as Complete |
| ⌘+Option+' (Apostrophe) | Clear the selected item's follow-up flag |
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Mail User Guide
Use the Mail app to send, receive, and manage email for all of your email accounts in one location. Simply add the accounts—such as iCloud, Exchange, Google, school, work, or other—you want to use in Mail.
Add an email account
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The first time you open the Mail app on your Mac, it may prompt you to add an account. Select an account type—if you don’t see your type, select Other Mail Account—then enter your account information.
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If you already added an email account, you can still add more. In Mail, choose Mail > Add Account, select an account type, then enter your account information. Make sure the Mail checkbox is selected for the account.
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If you’re using an account on your Mac with other apps, such as Contacts or Messages, you can also use that account with Mail. In Mail, choose Mail > Accounts to open Internet Accounts preferences, select the account on the left, then select the Mail checkbox on the right.
Temporarily stop using an email account
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In the Mail app on your Mac, choose Mail > Accounts.
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Select the account, then deselect the Mail checkbox.
Now the account’s messages are not shown in Mail.
To use the account again with Mail, select the Mail checkbox; the account’s messages are shown again (they don’t need to be downloaded from the server again).
Remove an email account
When you remove an email account from Mail, the account’s messages are deleted and no longer available on your Mac. Copies of messages remain on the account’s mail server and are still available (from webmail, for example).
Important: If you’re unsure whether messages you want to keep are still on the mail server, move or copy them to a mailbox stored on your Mac (the mailbox appears in the On My Mac section in the Mail sidebar) before you delete the account in Mail.
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In the Mail app on your Mac, choose Mail > Preferences, then click Accounts.
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Select an account, then click the Remove button .
Note: If the account is used by other apps on your Mac, you’re asked to remove the account in Internet Accounts System Preferences. Click the button to open Internet Accounts, then deselect the Mail checkbox for the account. To stop using the account in all apps, make sure the account is selected, then click the Remove button .